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Thursday, August 19, 2010

Simplifying Email

Email is supposed to save you time and resources. In the blink of an eye, you can send reports, videos, pictures and updates to just about anyone. With all the benefits, it's easy to believe that email is the way to simplify your life. In the wrong hands though, email can be a complicating factor. From daily newsletters to family updates an inbox can get overloaded quickly. Too often, we get caught up in the "simplicity" of emails, and they can become overwhelming.

So how do we keep emails simple and use them efficiently in our day to day life? The key is to take control of your inbox, both at work and at home. Actively manage your emails, so they don't take over!

Simplify your Emails:


  • Write shorter emails - This will make things simpler for yourself, as well as the recipient!

  • Stay Focused - Keep your emails simple, address one topic at a time. This will keep your emails shorter and allow your recipients to focus on the task at hand more quickly.

  • Use the Subject Line - Create a specific subject so your recipients will know immediately what your email is about. Letting them know you need feedback or an immediate response in the subject line is beneficial as well.

  • Organize your Folders - Your email system allows you to create folders so that you can organize your emails, but often we can't keep the folders in check!

  • Format a Signature - Contact information is so important, especially in business. Make sure your contact information is easily accessible in your emails. Using your email program's Signature tool is an easy way to include your important details name, email address, phone number, Website and other relevant information). This is beneficial for your recipients, and it can save you time as well!

  • Keep you Flags in Check - How "Urgent" is that email, really? The more you use the Urgent feature, the less significant it becomes.

  • Watch your Newsletter Subscriptions - Sure subscribing to newsletters is an easy way to get the information you want, but how many of those newsletters are actually valuable to you? Prioritize and get unsubscribe from the newsletters that are just cluttering up your inbox.

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posted by Tiger Leasing @ 10:03 AM

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